YCETC - Yavapai County Technology Consortium - Making Educational Connections Worldwide

Meeting Minutes Friday, December 6, 2019

Yavapai County Educational Technology Consortium (YCETC)
Board of Directors Annual Meeting Minutes

Friday, December 6, 2019 1:00 P.M.

YCESA – Giffin/Taylor Training Room
Yavapai County Education Service Agency
2970 Centerpointe East, Prescott, AZ. 86301

Board Members and the Public May Attend by Telephonic or Electronic Means.  Call 928-442-5692. No Code is Needed.

Attending Members – P=Present; EX=Previous notice of absence; ABS=No previous notice of absence
Board Members YCETC Title Dec. 6 Jan . 31 Feb. 28 March 28 Aug. 28
Tim Carter Ex Officio Facilitator P        
Gary Cummins Instructional Technology Rep. P        
Kathy Epperson Instructional Technology Rep. P        
Christine Griffin Group 3 School Rep. P        
Bob Weir Group 2 School Rep. EX        
Marvy McNeese Group 1 School Rep P        
John Morgan Yavapai College Rep. P        
Corey Christians Library Rep. EX        
Bill Sakelarios Charter Rep. P        

Also present were: Stan Goligoski – YCESA, Frank Vander Horst – YCESA e-Rate,Barbara U’Ren – The Trust, Larry Fuller – Chino Valley SD, Steven Peterson – Prescott USD, Ted LeSueur – The Trust

MINUTES

Call to Order (President Epperson)

President Epperson called the meeting to order at 1:05 PM due to waiting for a quorum.

Welcome and Establishment of Quorum (President Epperson)

A quorum was established.

Limited Call to the Public

  • The public is invited to speak about any agenda item.
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the Clerk at the beginning of the meeting or prior to
    any agenda item.
  • The President has absolute discretion over procedural matters.
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted
    And entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place
    the item on a future agenda.

There were no limited calls from the public.

Discussion and Action Items of the Consent Agenda:

All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.

  1. Approval of the Minutes for September 6, 2019
  2. Approval of the Meeting Agenda for December 6, 2019

Marvy McNeese made a motion to approve the consent agenda as presented; Christine Griffin seconded the motion; Bill Sakelarios, Marvy McNeese, Kathy Epperson, John Morgan, Christine Griffin and Gary Cummins unanimously voted 6/0; it was approved.

Presentation Discussion and Action Items – Legislative Update, Secure Rural Schools Act/Forest Fee Management Association Report (Superintendent Carter).

Mr. Carter advised the board that there is nothing in the State Legislative that would negatively impact FFMA. Secure Rural Schools act has good news that Senator Ron Wyden has taken the lead on getting PILT and Secure Rural Schools funded, which is in the Senate and hopefully will be completed by the end of the year. The bad news is that Washington DC is very dysfunctional right now and there is no certainty that it will pass in December

Presentation, Discussion and Action Item– Arizona School Risk Retention Trust (The Trust) Cyber Risk Assessment Findings and Recommendation for Assisting the Yavapai County LEA’s (Stan Goligoski, Barbara U’Ren and Ted LeSueur)

Ted LeSueur presented the board with an hour long presentation regarding Risk Assessments. The board discussed creating a plan to share the information and minimum recommendations to the districts would be. The next steps would be to have a presentation the afternoon of Jan. 29, 2020 at the Countywide meeting held in Cottonwood, inviting IT personnel and Superintendents

Presentation and Discussion – Broadband Initiative Grant Update (Mr. Goligoski and Mr. Vander Horst).

Frank advised the board that Canon is now connected and had to wait until a $500k grant was approved because the vendor was not able to get them on the initial broadband construction. Frank let the board know that Jerome PD is now also part of the consortium.

Presentation, Discussion and Action Item: Treasurer’s Report (Treasurer Cummins)

  1. Finance Accounts
  2. Overdue Client AccountsGary advised the board the clients are cooperating with payments and he follows up with phone calls if necessary.

Presentation, Discussion and Action Item: Potential Future Projects or Initiatives, and Potential Funding request to the Forest Fee Management Association (FFMA) (Stan Goligoski and Frank Vander Horst)

Stan discussed with the board that there are 9 schools that have to submit reimbursements for the technology fund. Most districts are or have received their technology needs.

Discussion and Action Item: The Board Will Add Future Meeting Dates (President Epperson)

The board had recommended the following meetings.

January 31, 2020 9:00 AM – YCESA
February 28, 2020 1:00 PM – YASD Board Room
May 28, 2020 2:00 PM – YCESA
August 28, 2020 9:00 AM – YCESA
The board agreed to add the Jan. 31, 2020 meeting.

Christine Griffin made a motion to approve the above meetings; John Morgan seconded the motion; Bill Sakelarios, Marvy McNeese, Kathy Epperson, John Morgan, Christine Griffin and Gary Cummins unanimously voted 6/0; it was approved.

Action Item: Adjournment

John Morgan made a motion to adjourn the meeting at 3:12; Christine Griffin seconded the motion; Bill Sakelarios, Marvy McNeese, Kathy Epperson, John Morgan, Christine Griffin and Gary Cummins unanimously voted 6/0; it was approved.