Yavapai County 2021 Override Election

Override Election Checklist and Timeline for November 2, 2021 General Election
DEADLINE DAYS RESPONSIBLE PARTY / ACTION AUTHORITY
05/06/21 -180 180 Day Notice to County Elections notifying of a special election for November 2, 2021
06/07/21 -150 SCHOOL DISTRICT can call for an Election at this time or earlier. SCHOOL DISTRICT notify County School Office of call for election as soon as resolution is adopted. 15-481, 35-453
06/25/21 -130 SCHOOL DISTRICT deadline to Call for an Election. County School Office notifies Elections Department & Recorder’s Office of special election.
07/05/21 -120 SCHOOL DISTRICT email County School Office with resolution signed by Governing Board. Resolution to include ballot language and appropriate exhibits in preparation for special election. 15-481-B.9, 15-403
07/05/21 -120 SCHOOL DISTRICT Governing Board sends written request for County School Office to (1) order precinct registers from County Recorder OR advising the County School Office that the SCHOOL DISTRICT will be responsible for ordering and delivering to polling sites; (2) request mail list of registered electors in the district from Voter Registration and (3) arrange for mailing of Information Pamphlet. This maybe included in Board Resolution ordering election. 15-423
07/05/21 -120 SCHOOL DISTRICT  places Pro/Con notices in area newspapers upon receipt of the resolution and call for election. (Signed Governing Board Pro statement is due at the deadline date listed in the Pro/Con notice in the newspaper). Response deadline will be approximately 88 days before election. 15-481.B
07/05/21 -120 RECORDER mails out 120 day election notice postcard 16-166
07/05/21 -120 Proposition Numbers assigned by Elections Department
07/15/21 -110 SCHOOL DISTRICT provide: (1) Proposed Budget; (2) Alternate Budget; (3) Proposed total increase in the budget which exceeds the amount permitted pursuant to A.R.S. § 15-905; (4) Total amount of current year’s budget, total amount of proposed budget & total amount of alternate budget; (5) All required financial information as outlined in A.R.S. § 15-481.B for use in the information pamphlet. 15-481
07/25/21 -100 County School Office requests mail list from Yavapai County Recorder with the mailing data and polling locations of registered voters
07/30/21 -95 County School Office prepares Notice of Election and an Affidavit of Posting. Submit to District for posting. 15-403
07/30/21 -95 SCHOOL DISTRICT OFFICE legal counsel prepares First Draft of Informational Pamphlet for County School Office for initial review
08/04/21 -90 SCHOOL DISTRICT post election notices 15-403
08/04/21 -90 ***FINAL BALLOT QUESTION SUBMISSION DEADLINE***
08/06/21 -88 Deadline for area residents and district governing board to submit their signed 200 word PRO or CON argument to County School Office. Please note the deadline date is subject to change. Verify the actual deadline with the County School Office. 15-481.B
08/09/21 -85 County School Office or School District deadline to submit ballot language to AZ Legislative Council for review and approval (DISTRICT ADDITIONAL ASSISTANCE OVERRIDE ONLY) 15-481.W
08/20/21 -74 SCHOOL DISTRICT PROVIDES FINAL APPROVAL OF INFORMATION PAMPHLET
08/23/21 -71 County School Office sends Information Pamphlet to printer
09/13/21 -50 County School Office – verify mail list request with Yavapai County Recorder. List needed 10 days prior to pamphlet mail deadline date.
09/18/21 -45 Yavapai County Recorder submits mail list to labeling and mailing data to vendor
09/28/21 -35 INFORMATION PAMPHLET MAIL DEADLINE 15-481.B
10/04/21 -29 Last day to register to vote 16-121
10/06/21 -27 Early voting starts / Early Ballots will be mailed to voters on the Permanent Early Voting List 16-541/16-545
10/07/21 -26 Information Pamphlets to Recorder for inclusion with out-of-state ballot requests
10/08/21 -27 RECORDER MAILS BALLOTS FOR PEVL/EARLY REQUESTS 16-542
10/22/21 -11 Last day to request an Early Ballot to be mailed 16-542.D
10/26/21 -7 Elections performs Logistics and Accuracy tests. County School Office will send a representative to observe the L&A test on behalf of the district. SCHOOL DISTRICT may also send a witness to observe the L&A test. 16-449
10/29/21 -4 Last day to vote early 16-542.D
11/01/21 -1 Emergency early voting ends at 5:00 p.m. 16-542.H
11/02/21 0 ** ELECTION DAY ** 16-204
11/07/21 5 County School Office provides Report of Special Election Results to SCHOOL DISTRICT (Tentative)
11/08/21 6 First day to canvass returns. The canvass is not complete until it is presented to the Board of Supervisors. 15-426.B
11/17/21 15 Last day to canvass returns 15-426.B
11/17/21 15 County School Superintendent declares election results 15-426
11/17/21 15 SCHOOL DISTRICT prepares Report of Special Election Results. Provide one copy to ADE and two copies to County School Office.
12/02/21 30 County School Office submits Information Pamphlet to the State Dept of Revenue for District Additional Assistance Overrides only. 15-481.W
12/30/21 58 Deadline for County School Office to submit report to president of the Senate and speaker of the House for mail ballot elections only. 16-409

Contact Information: Jenn Nelson, Education Elections Coordinator, Yavapai County School Superintendent’s Office, (928) 442-5138 or Email Jenn at jenn.nelson@yavapai.us