YCETC - Yavapai County Technology Consortium - Making Educational Connections Worldwide

Yavapai County Broadband Initiative

 

Computer Cables

Yavapai County Educational Technology Consortium (YCETC) has been awarded $1.8 Million

Awarded $1.8 million to pay 100% of the construction costs to bring high speed fiber (broadband) to rural schools and libraries that are members of the consortium.The ongoing costs of the internet use will also be reduced by about 90%. Congratulations to the YCETC and their member districts, charters and libraries.

Cronkite News, AZ  – Press Video

YCETC Press Release

Yavapai County Education Technology Consortium

County Wide Broadband Initiative

High speed, low cost, fiber-based internet access is now available to Yavapai County Public and Charter Schools and Public Libraries.

The Yavapai County Education Technology Consortium (YCETC)—made up of school districts, charter schools, and libraries, facilitated by Tim Carter, Yavapai County School Superintendent, and led by Stan Goligoski, Executive Director of Yavapai County Education Service Agency (YCESA) and Frank Vander Horst, the e-Rate Manager for the agency—have taken advantage of a program offered by the Federal Communication Commission (FCC) and supplemented by the Arizona Corporation Commission (ACC). This program is called e-Rate and it will pay for up to 100% of the construction costs to bring high speed fiber to rural schools and libraries. These construction costs can run as high as $50,000 per mile. For Yavapai County, this construction cost was almost $2 million.

Arizona Corporation Commissioner Andy Tobin and Arizona State Director of e-Rate Milan Eaton were vital to making this funding opportunity available to our schools and libraries. The full cost of the original funding for the infrastructure is provided by federal and state funds, as leveraged by this shared project from local e-Rate dollars.

The FCC has recommendations for bandwidth for schools and libraries. Prior to this initiative, none of the schools and libraries in Yavapai County met the FCC recommendations due to:

  • Availability of the service – it just was not available.
  • Cost of the service – they just could not afford it.

In fact, many of the schools and libraries in Yavapai County currently have only 1.5% of the FCC recommended bandwidth. Now, from Crown King to Bagdad and Ash Fork to Hillside, all schools and libraries in Yavapai County have the opportunity to obtain the internet speeds they need to educate their students and serve their patrons.

In addition to creating the opportunity for all schools and libraries to obtain high speed internet access, the cost of the service has been greatly reduced. Working with Cable One, the new county-wide internet service provider, the cost for internet access for schools and libraries in Yavapai County has been reduced, on average, by almost 90%. Every school or library in the county will save at least 50% on their internet costs, some as much as 98%.

If you have questions, or did not originally sign up to be part of the consortium, please contact Stan Goligoski at Stan.Goligoski@yavapai.us or 928-442-5754.

Yavapai County Educational Technology Consortium

Serving Yavapai County through Technology

Computer Data Cables

The Yavapai County Educational Technology Consortium is organized as a voluntary educational cooperative program specifically for, but not limited to:

 

  • Promoting shared educational technology activities among district, charter, community college, college, university and library participants,
  • Creating a county wide instructional delivery system that will allow site to site interaction,
  • Providing broadband connectivity from the state to the Yavapai County Educational Technology Consortium and to our individual participants’ sites,
  • Insuring redundant, secure and sustainable service,
  • Providing a coordinated educational communication network that requires a joint integrated approach between participants and assures local control of the end use of the product.

Next Board Meeting:

 

Friday, September 10, 2021 at 10AM 

 

Soft Postings

September 22, 2021

 

School Districts We Service

 

YCETC Bylaws

Article I - Purpose

The Yavapai County Educational Technology Consortium is hereby organized as a voluntary educational cooperative program specifically for, but not limited to

  1. Promoting shared educational technology activities among district, charter, library, and college participants,
  2. Creating county or statewide instructional delivery systems that will allow site to site interaction offered through county and state technology initiatives,
  3. Providing broadband connectivity from available commercial carriers and informing school administrators of increased broadband capabilities as they become available from the county and state level
  4. Insuring redundant, secure and sustainable IT service
  5. Providing a coordinated educational communication network that requires coordination among the Yavapai County Educational Consortium and other consortiums statewide.
Article II - Board of Directors
SECTION 1.  General Powers, Number, Tenure and Qualifications.  The activities of the Consortium shall be managed by a Board of Directors numbering eight (8) members. The Board of Directors shall institute a staggered lottery system such that reasonable continuity is assured as outlined below:
  • Tier One – two (2) members – 1 year term extension until June 30, 2011
    Tier Two – two (2) members – 2 year term extension until June 30, 2012
    Tier Three – three (3) members – 3 year term extension until June 30, 2013

Thereafter, the terms of Directors shall be for three (3) years and shall commence on July 1 and terminate on June 30. Directors may be elected or appointed to successive terms without limit.

SECTION 2.  Members of the Board of Directors.

  1. The Directors shall be:
    • Elected by full members of the YCETC (School Districts, Charter Schools, Colleges/Universities and Libraries) which have filed a completed IGA / Agreement. Associate Membership may be granted by written request to join a grant/reimbursement application or by a valid letter of agency, but associate members shall not have a vote on association business or for the election of the Boar of Directors or Officers.
    • A representative of higher education, nominated and elected by member colleges and universities,
    • A representative nominated and elected by member charter schools,
    • Three (3) representatives of the member school districts, based on their respective annual student population (Average Daily Membership, published by the Arizona Department of Education). The Board of Directors will from time to time determine the districts that make up the membership of these three (3) groups. If the election does not result in a plurality of any candidate, those tied with the highest number of votes, will break the tie by lot, under the supervision of the Board, at a regular, special or annual meeting. These representatives must be nominated and elected by the districts that are part of that specific group. The membership groups shall be:
    • Group 1 – Ash Fork, Canon, Congress, Crown King, Hillside, Kirkland, Seligman, Skull Valley, Yarnell, YCASD, YCJDS
    • Group 2 – Bagdad, Beaver Creek, Camp Verde, Clarkdale-Jerome, Mayer, Mingus, Mountain Institute, Sedona Oak Creek, VACTE
    • Group 3 – Chino Valley, Cottonwood-Oak Creek, Humboldt, Prescott.
    • Two (2) representatives of Instructional Technology Departments nominated at large and elected by member schools.
    • A representative of the Libraries, nominated and elected by member libraries.
    • The Yavapai County School Superintendent, who shall serve as an ex officio, non-voting facilitator.
    • Ineligible to serve on the Forest Fee Management Board of Directors.
    • Authorized to allow associate membership to “political subdivisions of the State of Arizona”, including, but not limited to, cities, towns, counties, and fire districts.
  2. Vacancies on the Board of Directors occasioned by resignation or any other reason may be filled in the same manner as the original member was selected.
  3. At all times during the term of a Director, that individual must be in good standing within the group, agency, or entity from which they were originally selected.
SECTION 3.  Meetings of the Board.
  1. In addition to the annual meeting in September, the Executive Officers may call for additional meetings as needed. The Board of Directors may also call for a special meeting by majority vote present at any meeting or by written request of a majority of the Board.
  2. A simple majority of the voting members of the Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board.
  3. Meetings of the Board of Directors, whether regular or special, may be held by means of telephonic or similar communications equipment, by means of which all persons participating in the meeting can hear each other.  A request to attend a regular meeting by teleconference requires a seventy-two (72) hour notification to the President or the Secretary / Treasurer. Participation in a meeting pursuant to this section shall constitute presence in person at such meeting. No proxies are allowed.
  4. Directors should notify the President or Secretary-Treasurer of an impending absence, seventy two (72) hours in advance of the meeting if possible.
  5. Any Director may, prior to posting, submit an item to the President or the Secretary / Treasurer for inclusion on the next agenda.
  6. Agendas for regular meetings shall be posted five (5) days in advance. Special meetings require a twenty-four (24) hour posting. The posting shall be provided to each Director, all Consortium members, to anyone who makes such a request, and it shall be placed on the Yavapai County and Consortium websites.
SECTION 4.  Duties and Responsibilities of the Board.  The Board of Directors shall have the duty to see that the purposes of the Consortium are carried out.  They are responsible to:
  1. Attend meetings on a regular basis, representing the interest of the group they represent while keeping the best interest of the Consortium in mind,
  2. Regularly determine that the business and assets of the Consortium are efficiently and effectively handled;
  3. Establish policy and guidelines with respect to the operation and management of the Consortium and its several projects;
  4. Establish policies for the effective management of the technological system,
  5. Establish a communication network among partner agencies,
  6. Immediately disclose any conflict of interest (financial interests, family matters, legal constraints) they may have, and refrain from participating in discussions or decisions in regard to the conflict
SECTION 5.  Acceptance of Gifts. The Board of Directors may accept on behalf of the Consortium any contribution or gift, subject to whatever conditions are attached to the gift, as long as it does not conflict with the Bylaws of the Consortium, and is permitted by state and federal law.
Article III - Officers
SECTION 1

Officers.  The officers of the Consortium shall be President, Vice-President, and Secretary-Treasurer and such other officers as the Board may determine. Unless otherwise authorized by the Board of Directors, all officers must be voting members of the Consortium.

SECTION 2

Election and Term of Office.  The officers of the Consortium shall be elected annually by the Board of Directors at the regular annual meeting. Officers will serve a one year term and may hold office for consecutive years without limit. The Board of Directors may replace officers who resign the office or end their service to the Consortium as needed.

SECTION 3

President.  The President shall preside at all meetings of the Board of Directors.  He or she shall sign all instruments or contracts requiring execution on behalf of the Consortium and appoint all committees subject to approval of a majority of the Board of Directors.  The President shall serve as an ex-officio member of all committees.

SECTION 4

Vice-President.  The Vice-President shall perform the duties of the President in his or her absence and shall perform such other duties as may be assigned by the President or the Board of Directors.

SECTION 5

Secretary-Treasurer.  The Secretary-Treasurer may, with the consent of the County School Superintendent, utilize one or more staff members of the County Schools Office to carry out the duties.  The Secretary-Treasurer shall see that minutes of all meetings of the Board of Directors, and all appointed committees, are kept and filed.  He or she shall give, or cause to be given, notice of all meetings of the Board and of all appointed committees and shall have general supervision over the care and custody of all funds and securities of the Consortium.  The Secretary-Treasurer shall keep or cause to be kept, full and accurate accounts of all receipts and disbursements of the Consortium and will nominate, at a meeting prior to the annual meeting, an impartial person to perform a review of the year’s financial activities.  The report of this audit/review will be presented at the annual meeting.

SECTION 6

President Pro Tempore. When the President and Vice-President are both absent, the Board may appoint a temporary Presiding Officer from among the members present.

SECTION 7

County School Superintendent. The Yavapai County School Superintendent, shall serve as an Ex-Officio, non voting member, of the Board of Directors. The Superintendent shall facilitate the meetings of the Consortium and provide administrative support as requested by the Board. The Superintendent may appoint other facilitators to assist the Consortium from among the staff of the Education Service Agency.

Article IV - Committees
SECTION 1

Appointment.  The President, with the approval of the Board of Directors, may appoint advisory committees to carry out the objectives and purposes of the Consortium. Such committees shall have at least three (3), but less than a quorum of the Board Members, but additional members of interested persons from throughout the community may be appointed whose expertise will be of benefit to the work of the committee.  In addition to the standing committees identified in Article IV, Section 2, the President may, as appropriate, appoint other standing and ad-hoc committees to address specific projects of the Consortium.

 

SECTION 2 – Standing Committees
  1. Executive Committee.  This committee (President, Vice-President, Secretary-Treasurer, County School Superintendent, Facilitator) shall be responsible to carrying out the administrative functions of the Consortium.
  2. Grants Committee.  This committee shall be responsible for coordinating and securing grant funding, based on the guidance of the Board of Directors.
  3. Bylaw Committee.  This committee shall be responsible for regularly reviewing the Bylaws and recommending changes as needed.
  4. Finance Committee.  This committee shall be responsible for proposing an annual budget, creating an annual finance report, insuring compliance with all applicable state and federal laws, meeting all tax reporting requirements, and making recommendations to the Board of Directors in regard to audits.
  5. Technical Resource Committee. This committee shall identify best practices for technical support services, interoperability problem resolution, joint procurement and disposal, and infrastructure sustainability.
Article V - Amendment of Bylaws
The Board of Directors may amend these Bylaws by a two-thirds (2/3) vote at any annual or regular meeting.  An amendment may be proposed by a simple majority and made available to all Board members at least two (2) weeks prior to any vote to amend the by-laws.
Article VI - General Provisions
SECTION 1

Agency Office.  The principal office of the Consortium shall be located in the State of Arizona at the office of the Yavapai County School Superintendent at 1015 Fair Street, Prescott, AZ 86305-1852, or as subsequently changed by the Board of Directors.

SECTION 2

Fiscal Year.  The Fiscal year ends the last day of June of each year and begins the first day of July.

SECTION 3

Date of Adoption of Bylaws.  The Bylaws were adopted by the Board of Directors on June 18, 2009 and amended on December 16, 2010, June 16, 2011, October 6, 2011, and February 16, 2012, January 17, 2013, March 20, 2014, May 21, 2015, December 22, 2016 and October 18, 2017.

SECTION 4

YCETC Operates under the authority of an intergovernmental agreement, as an Educational Cooperative and Procurement Unit. It is NOT an agency of Yavapai County Government.

Article VII - Dissolution
SECTION 1
Dissolution. Upon dissolution of this organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.

Contact YCETC

Yavapai County Educational Technology Consortium