YCETC - Yavapai County Technology Consortium - Making Educational Connections Worldwide

Special Meeting Minutes December 19, 2022

Yavapai County Educational Technology Consortium (YCETC)
Board of Directors  Meeting Minutes

Monday, December 19, 2022 – 8am

YCESA – training room – Zoom
2970 Centerpointe E Dr, Prescott 86301

Board Members and the Public May Attend by Telephonic or Electronic Means.  Call 928-442-5692. No Code is Needed. or via zoom

Attending Members – P=Present; EX=Previous notice of absence; ABS=No previous notice of absence
Board MembersYCETC TitleDec. 19Jan. 13  
Tim CarterEx Officio FacilitatorP   
Gary CumminsInstructional Technology Rep.P   
Kathy EppersonInstructional Technology Rep.P   
Matthew SchumacherGroup 3 School Rep.P   
Mike WestcottGroup 2 School Rep.P   
Marvy McNeeseGroup 1 School RepP   
John MorganYavapai College Rep.EX   
Corey ChristiansLibrary Rep.P   
0Bill SakelariosCharter Rep.EX   

Also present were:  Frank Vander Horst – YCESA e-Rate 

Call to Order (President Epperson)

President Epperson  called the meeting to order at 8:07 AM. Late start due to waiting on quorum

Welcome and Establishment of Quorum (President Epperson)

A quorum was established.

Pledge of Allegiance (President Epperson)

Limited Call to the Public

  • The public is invited to speak about any agenda items
  • There is a limit of three (3) minutes per speaker and 20 minutes total
  • Request to speak must be in writing and provided to the Clerk at the beginning of the meeting or prior to any agenda item
  • The President has absolute direction over procedural matters
  • The board may waive their “Public Participation Policy” as it applies to all speakers
  • Members of the public may indicate their support or opposition to a topic, in writing that will be noted and entered into the record
  • The board may not respond to comments from the public but may ask the facilitator to respond or place the item on a future agenda

There was no limited calls from the public

Presentation, Discussion and Action Items: Review and Possibly Accept a Best and Final Offer from Cox Communication in Regard to the Term of Service and Associated Costs for a Recent RFP Reviewed by the Board on December 13, 2022

The board reviewed and accepted the best and final offer of a 3 year terms with two additional 1 year options.
Gary Cummins made a motion to accept the best and final offer; Marvy McNeese seconded the motion; it was unanimously approved 6/o by Kathy Epperson, Mike Westcott, Matthew Schumacher, Marvy McNeese, Gary Cummins and Corey Christians

Action Item: Adjournment

Meeting was adjourned at 8:15 am