Special Meeting Minutes December 13, 2022

Yavapai County Educational Technology Consortium (YCETC)
Board of Directors  Meeting Minutes

Tuesday, December 13, 2022 – 8am

YCESA – training room – Zoom
2970 Centerpointe E Dr, Prescott 86301

Board Members and the Public May Attend by Telephonic or Electronic Means.  Call 928-442-5692. No Code is Needed. or via zoom

Also present were:  Frank Vander Horst – YCESA e-Rate, Jenn Nelson – YCESA 

Call to Order (President Epperson)

President Epperson  called the meeting to order at 8:02 AM.

Welcome and Establishment of Quorum (President Epperson)

A quorum was established.

Pledge of Allegiance (President Epperson)

Limited Call to the Public

• The public is invited to speak about any agenda items
• There is a limit of three (3) minutes per speaker and 20 minutes total
• Request to speak must be in writing and provided to the Clerk at the beginning of the meeting or prior to any agenda item
• The President has absolute direction over procedural matters
• The board may waive their “Public Participation Policy” as it applies to all speakers
• Members of the public may indicate their support or opposition to a topic, in writing that will be noted and entered into the record
• The board may not respond to comments from the public but may ask the facilitator to respond or place the item on a future agenda

There was no limited calls from the public

Presentation, Discussion and Action Items: Authorize E-Rate Director Frank Vander Horst to Issue a Request for Proposals (RFP) for Broadband Services for the Remaining School and Library Sites Which Were Not Awarded on December 9, 2022 by the YCETC Board of Directors. 

Frank and the board discussed the new RFP, the revised RFP is designated by the title V2. Frank advised the board that Lumin did not bid because they are not sure where they have their own fiber. Frank will assist Sparklight to get Lumin circuit numbers following the next RFP. Frank will issue the RFP effective immediately upon board approval.
John Morgan made a motion to authorize Frank Vander Horst to Issue a RFP for the remaining 18 sites that were not awarded on December 9, 2022; Marvy McNeese seconded the motion; it was unanimously approved 6/0 by Gary Cummins, Kathy Epperson, Matthew Schumacher, Mike Westcott, Marvy McNeese and John Morgan
.

Presentation, Discussion and Action Item: E-Rate Director Frank Vander Horst to Issue a Request for a Best and Final Offer from Cox Communication in Regard to the Term of Service and Associated Costs for a Recent RFP.

The board received a proposal from Cox for a 10-year term, this was due to extra construction costs. Since there are no extra construction costs, Frank will work with Cox for a Best and Final Offer from Cox and present it to the board at a special meeting. The board agreed to host a special meeting Monday December 19, 2022 at 8am.

Matthew Schumacher made a motion to authorize Frank to work with Cox for a Best and Final Offer; Marvy McNeese seconded the motion; it was unanimously approved 6/0 by Gary Cummins, Kathy Epperson, Matthew Schumacher, Mike Westcott, Marvy McNeese and John Morgan

Action Item: Adjournment

Meeting was adjourned at 8:15 am