Yavapai County Forest Fee Management Association
Board of Directors
Regular Meeting Agenda

Yavapai County Education Service Agency 
Training Room
2970 Centerpointe East
Prescott, AZ.   86301

Tuesday, September 15, 2020 1:00 P.M.

Board Members may attend the meeting through the use of electronic means. Reasonable accommodations, under the Americans with Disabilities Act can be requested by contacting Jenn Nelson at 928-771-3326 or Jenn.Nelson@Yavapai.US.


Welcome and Call to Order (President Brown)

Establishment of Quorum and Pledge of Allegiance (President

Limited Call to the Public (President Brown)

  • The public is invited to speak about any agenda item.
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the Clerk at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

Discussion and Action Items of the Consent Agenda:

All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately. (President Brown)

  1. Approval of Minutes from the regular meeting on June 1, 2020.
  2. Approval of the minutes from a special meeting on July 8, 2020
  3. Approval of the Regular Meeting Agenda for Tuesday, September 15, 2020.

Information and Discussion Item:

Fiscal Agent Report, Political / Legislative Update (Superintendent Carter)

Information, Discussion: Status of Return of FFMA and Yavapai County Education Technology Association (YCETC) IGA Renewals. YCETC is also Seeking an Amendment for Non-Profit Status. (Superintendent Carter)

Information, Discussion: Yavapai County “School Librarian” Position Created and Functioning (Superintendent Carter)

Discussion, and Action Item: Review and Potentially Modify Encumbrance Items and Amounts. (President Brown and Mr. Goligoski)

  1. Technology Related Funding
  2. Professional Development Funding
  3. COVID-19 Items Funding
  4. Administrative Fund (Superintendent Carter)
  5. Elections Update (Superintendent Carter and Mrs. Nelson)
  6. Advocacy Update (Mrs. Agneessens)
  7. E-Rate Update (Mr. Vander Horst)
  8. Other Budget, Encumbrance, or Financial Items Raised From the Member Districts or Board Members.

Discussion and Action Item: Topics from the Board for Future Agenda Items (President Brown)

Information, Discussion and Action – Establish Meeting Dates (Second Tuesday of March, June, September and December) and Times (1pm) Through 2021, or as amended by the Board (President Brown):

  • Tuesday, December 17, 2020
  • Tuesday, March 9, 2021 (1PM)
  • Tuesday, June 8, 2021 (1PM)
  • Tuesday, September 14, 2021 (1PM)
  • Tuesday, December 14, 2021 (1PM)

Open Call to the Public for Future Agenda Items (Requires a written request to speak and is limited to one (1) minute. The Board may not comment on these requests).

Action Item: Adjournment (President Brown)