Yavapai County Forest Fee Management Association
Board of Directors
Special Meeting Agenda

Class Room
2972 Centerpointe East
Prescott, AZ.   86301

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Monday, May 8, 2023 at 10:00 A.M.

Board Members may attend the meeting through the use of electronic means. Reasonable accommodations, under the Americans with Disabilities Act can be requested by contacting Jenn Nelson at 928-771-3326 or Jenn.Nelson@Yavapai.US.


Welcome and Call to Order (President Brown)

Establishment of Quorum and Pledge of Allegiance (President

Limited Call to the Public (President Brown)

  • The public is invited to speak about any agenda item.
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the Clerk at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

Discussion, Action Item of the Consent Agenda: All items on the Consent Agenda may be Adopted as a Whole with one Motion, Unless a Member of the Board wishes to Consider it Separately. 

  1. Approval of Special Meeting Agenda for Monday, May 8, 2023 

Information, Discussion and Action Item: Fiscal Agent Report, Political/Legislative Update, Secure Rural Schools Update

Information and Discussion Item: Approval of Total Fund Distribution Amount of $1,408,950.15

Information, Discussion and Action Item: Approval of Distribution Formula:

  • The total 2022 amount to be distributed, including interest earned, is $1,408,950.15.
  • The total ADM per school is listed, amounting to a county wide total of 19,426.155 ADM.
  • Dividing 19,426.155 into $1,408,950.15 creates a “per pupil amount” of $72.529
  • Multiplying the “per pupil amount” by the individual school district ADM equals $1,408,950.15
  • The difference is $0, leaving a rounding amount of $0 per school, which is then added to the school total.
  • The cents left over goes to our smallest school…..Crown King

Information, Discussion and Action Item: Approval of the Annual Allocation per District. See the Attached List of School Districts and Amounts. 

Information, Discussion and Action Item: Review and Potentially Modify the Held Encumbrance Amounts for Technology Related Funding (President Brown)

Open Call to the Public for Future Agenda Items

Action Item: Adjournment (President Brown)