YCETC - Yavapai County Technology Consortium - Making Educational Connections Worldwide

Special Meeting Minutes February 20, 2024

Yavapai County Educational Technology Consortium (YCETC)
Board of Directors Special Meeting Minutes

Tuesday, February 20, 2024 4pm

YCESA – training room – TEAMS
2970 Centerpointe E Dr, Prescott 86301

Board Members and the Public May Attend via TEAMS

Rep.PEXP

Attending Members – P=Present; EX=Previous notice of absence; ABS=No previous notice of absence
Board MembersYCETC TitleSept. 8, 2023Oct. 30Dec. 8Feb.  20 
Tim CarterEx Officio FacilitatorPPPP
Larry FullmerInstructional Technology Rep.PPPP
Kathy EppersonInstructional Technology Rep.PPPP
Jessica VoccaGroup 3 School Rep.PPPP
Mike WestcottGroup 2 School Rep.PPPP
Marvy McNeeseGroup 1 School RepPPPP
John MorganYavapai College Rep.PEXPEX
Corey ChristiansLibrary Rep.PPEXP
Bill SakelariosCharter Rep.PEXPP

Also present were:  Frank Vander Horst – YCESA e-Rate, Jenn Nelson – YCESA, Rachel Fisher – YCESA e-Rate

Call to Order (President Epperson)

President Epperson called the meeting to order at 4:01 pm

Welcome and Establishment of Quorum (President Epperson)

A quorum was established.

Pledge of Allegiance (President Epperson)

Limited Call to the Public

  • The public is invited to speak about any agenda items
  • There is a limit of three (3) minutes per speaker and 20 minutes total
  • Request to speak must be in writing and provided to the Clerk at the beginning of the meeting or prior to any agenda item
  • The President has absolute direction over procedural matters
  • The board may waive their “Public Participation Policy” as it applies to all speakers
  • Members of the public may indicate their support or opposition to a topic, in writing that will be noted and entered into the record
  • The board may not respond to comments from the public but may ask the facilitator to respond or place the item on a future agenda

There was no limited calls from the public

Presentation, Discussion and Action Item: Establish a Credit/Debit Card with ONE AZ CREDIT UNION, Connected to our Current Check Account. The Purpose is Due to the Fact that One of Our Vendors, Starlink, Only Accepts Funds Through that Method.

Mr. Carter and Frank explained to the board that the new vendor Starklink only accepts payments via credit card. The current treasurers John and Larry can meet up with Rachel at the credit union and get the card for the account.
Kathy Epperson made a motion to approve the establishment of a credit/debit card in connection with the One AZ Credit Union account for payment purposes to vendors; Bill Sakelarios seconded the motion; it was unanimously approved 7/0 by Larry Fuller, Kathy Epperson, Mike Westcott, Marvy McNeese, Jessica Vocca, Corey Christians and Bill Sakelarios.
Rachel, Larry and John will meet with the bank on Wed. Feb. 21st.

Information Item: 

March 1, 2024 10am
June 14, 2024 10am
September 13, 2024 10am
December 6, 2024 10am

Action Item: Adjournment

Meeting was adjourned at 4:06 pm