Regular Meeting Agenda September 12, 2023

Yavapai County Forest Fee Management Association
Board of Directors
Regular Meeting Agenda

YCESA Training Room
2970 Centerpointe East
Prescott, AZ.   86301

zoom information

https://us06web.zoom.us/j/87267948485?pwd=Mk4yaUtzQ2dJekFpZUZkejl2Uk50UT09

Tuesday, September 12, 2023 at 10:00 A.M.

Board Members may attend the meeting through the use of electronic means. Reasonable accommodations, under the Americans with Disabilities Act can be requested by contacting Jenn Nelson at 928-771-3326 or Jenn.Nelson@Yavapaiaz.gov

Agenda

Welcome and Call to Order (Vice President Read)

Establishment of Quorum and Pledge of Allegiance (Vice President Read)

Limited Call to the Public (Vice President Read)

  • The public is invited to speak about any agenda item.
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the Clerk at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

Discussion, Action Item of the Consent Agenda: All items on the Consent Agenda may be Adopted as a Whole with one Motion, Unless a Member of the Board wishes to Consider it Separately. (Vice President Read) 

  1. Approval of Minutes from the Regular Meeting on June 13, 2023
  2. Approval of Agenda for Tuesday, September 12, 2023
  3. Ratify the Election of Superintendent Matt Schumacher of Clarkdale-Jerome School as the new Representative of the Group 3 schools (Bagdad, Beaver Creek, Clarkdale-Jerome, Mayer, MICTED and VACTE) 
  4. Ratify the Election of Mingus Union High School Business Manager Lynn Leonard as the new Representative of the Group 4 schools (Camo Verde, Mingus, Sedona Oak-Creek) 

Information, Discussion and Action Item: Fiscal Agent Report, Political/Legislative Update, Secure Rural Schools Update (Superintendent Carter)

Presentation and Discussion: The County Library Educational Liaison Would Like to Discuss their Role with our Schools, and Possibly Seek Funding. (Suzie Roth, YLN).

Information and Discussion: Review Recommendations of the Yavapai County Educational Technology Consortium (YCETC) Board of Directors in Regard to Sparklight. (Superintendent Carter)

Information, Discussion and Action Item: Review and Potentially Modify Encumbrance Items and Amounts (Vice President Read) 

  • Technology Related Funding
  • Consolidated Substitute Teacher Potential Training Update
  • E-Rate Update
  • Lobbying/Advocacy Update
  • Yavapai College Matinee Series
  • Administrative Fund
  • Elections Update
  • Other Budget, Encumbrance, or Financial Items Raised from the Member Districts or Board Members

Information, Discussion, and Action Item: Election of Officers (President and Vice President) Shall Take Place at the Annual Meeting, December 12, 2023. (Superintendent Carter)

Discussion: Topics from the Board for Future Agenda Items (Vice President Read)

Information, Discussion and Action – The Board has Established the Following Meeting Dates, December 12, 2023 at 10am or as Amended by the Board (Vice President Read)

Open Call to the Public for Future Agenda Items

Action Item: Adjournment (Vice President Read)