YCETC - Yavapai County Technology Consortium - Making Educational Connections Worldwide

Regular Meeting Agenda Feb. 29, 2024

Regular Meeting Agenda

Yavapai County Education Technology Consortium
Board of Directors
Annual Meeting Agenda

Training Room 
2970 Centerpointe E Dr. 
Prescott, AZ 86301

TEAMS information – contact Jenn Nelson at 928.442.5138 or jenn.nelson@yavapaiaz.gov 

Thursday, February 29, 2024 4:00 pm 

Board Members may attend the meeting through the use of electronic means. Reasonable accommodations, under the Americans with Disabilities Act can be requested by contacting Jenn Nelson at 928-442-5138 or Jenn.Nelson@Yavapaiaz.gov


Welcome and Call to Order (President Epperson)

Establishment of Quorum and Pledge of Allegiance ( President Epperson)

Limited Call to the Public (President Epperson)

  • The public is invited to speak about any agenda item.
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the Clerk at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

Discussion and Action Items of the Consent Agenda: all items on the consent agenda may be adopted as a whole with one motion, unless a member of the board wishes to consider it separately (President Epperson and Superintendent Carter) 

  1. Approval of the Meeting Minutes of December 8, 2023
  2. Approval of the Special Meeting Minutes of February 20, 2024
  3. Approval of the Meeting Agenda for February 29, 2024 
  4. Approval of the Arizona Corporation Commission Annual Report
  5. Approval of Letter of Agency, which authorizes the Yavapai County School Superintendent to submit FCC Form 470, FCC Form 471, and other E-rate forms to the Schools and Libraries Division of the Universal Service Administrative Company on Consortium’s behalf

Presentation and Discussion: Legislative Update, Broadband Update, and Forest Fee Management Association (FFMA) Information (Superintendent Carter and Mr. VanderHorst)

The Board of Directors May Adjourn into Executive Session to Discuss Advice of Legal Counsel and Make Decisions Regarding Legal Options and Potential Litigation: 

The Open Meeting Law requires a public body to advise all persons attending an executive session that such minutes and information are confidential. A.R.S. § 38-431.03(C). Members of a public body and others attending the executive session must ensure that the information remains confidential. In addition to violating the Open Meeting Law, criminal charges may arise from a release of confidential information from executive session. “A public officer or employee shall not disclose or use, without appropriate authorization, any information that is acquired by the officer or employee in the course of the officer’s or employee’s official duties and that is declared confidential by law.” A.R.S. § 38-504(B).

The Board will Reconvene into Regular Session


Presentation, Discussion and Action Item: Review, Discuss and Direction regarding the following: 

  • After the YCETC Board awarded Sparklight with 37 locations in response to the first RFP for YCETC Broadband Services, Sparklight came to the realization that their Pricing was not competitive in the marketplace, and significantly reduced their pricing (~40% at some speeds/terms).
    • If Lumen had responded to the 1st RFP, this would have become apparent at that time.
    • The Board voted to approach Sparklight regarding their new, lower pricing, and request their consideration in lowering their pricing to the consortium?
    • YCETC is one of Sparklight’s largest customers, and customers with a much smaller purchase are enjoying much lower pricing.
    • Sparklight did not address our concern, and in fact made several inaccurate remarks.
    • Mr. Vander Horst and President Epperson have drafted a Letter of Response that will go to Sparklight under the President’s signature, to correct the inaccurate information and request lower pricing.
    • Sparklight responded back to YCETC, and basically dismissed the concerns.
    • President Epperson, Superintendent Carter, and Mr. VanderHorst have been Holding Back Channel Communications with Representatives of Various State Agencies in Regard to Due Process and Will Share the Information with the Board of Directors
    • The Board may Provide Direction to Legal Counsel.

Information, Discussion and Action Item: Election of President 

Discussion and Possible Action: Approval of the Following Contracts for Internet Service

  • Crown King school and library – a shared single circuit of 100 Mbps with Lumen for a 3 year term, for $389.00 plus taxes (quote attached)
  • Hillside School District – a 1 year term with SpaceX at a cost of $250/month plus a one time equipment cost of $2,985 (quote attached)
  •  Yavapai County Library District – a 1 year term with SpaceX at a cost of $250/month for 1 TB/month, or $500/month for 2 TB/month
  • Ash Fork, Bagdad, Seligman, Wilhoit, Yarnell – Still waiting for quotes

Information, Discussion and Action Item: The Board may add future Meeting Dates at the YCESA Training Room: 

• June 14, 2024 10am. Regular Meeting
• September 13, 2024 10am. Regular Meeting
• December 6, 2024 10am. Regular Meeting

Action Item: Adjournment (President Epperson)