Meeting Minutes – Tuesday, December 13, 2022

Yavapai Education Service Agency – in person or zoom
2970 Centerpointe East Drive, Prescott, Arizona 86301

Tuesday, December 13, 2022 10:00 am 

Also present were: Jenn Nelson – YCESA 

Yavapai County Forest Fee Management Association
Board of Directors
Special Meeting Minutes

Welcome and Call to Order

The meeting was called to order at 10:00

Establishment of Quorum and Pledge of Allegiance (President Brown)

A quorum was established

Limited Call to the Public (President Brown)

• The public is invited to speak about any agenda item.
• There is a limit of three (3) minutes per speaker and 20 minutes total.
• Request to speak must be in writing and provided to the Clerk at the beginning of the meeting or prior to any agenda item.
• The President has absolute discretion over procedural matters
• The Board may waive their “Public Participation Policy” as it applies to all speakers.
• Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
• The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

No call to the public.

Discussion and Action Items of the Consent Agenda: all items on the consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately

1. Approval of the Minutes from the meeting on September 13, 2022
2. Approval of the Agenda for Tuesday, December 13, 2022 
3. Ratification of the Electronic Election of Kellie Burns (YASD) of Group One and Danny Brown (Clarkdale Jerome) of Group Three for New Terms Beginning on January 1, 2023 and Concluding on December 31, 2025

Dennis Dearden made a motion to approve the consent agenda as presented; Stephanie Miller seconded the motion; it was unanimously approved 5/0 by Danny Brown, Stephanie Miller, Mardi Read, Dennis Dearden and Kellie Burns.

Information, Discussion and Action Item: Fiscal Agent Report, Political/Legislative Update, Secure Rural Schools Update 

Mr. Carter advised the board SRSA has not had any communication, other than it is waiting on processing with the Forest Service. This may be slow moving until the new Congress takes office. Mr. Carter does not plan to lobby in DC, in February 2023, but possibly in May 2023. There is a bill that would eliminate the County School Superintendent position to no longer have a teaching certificate. The board discussed the request of Assistant Superintendents to resign, it is a concern as of now. Mr. Carter presented the board with the General Ledger and Distribution Sheet

Information, Discussion and Action Item: Review and Potentially Modify Encumbrance Items and Amounts

1. Technology Related Funding – Mr. Carter advised the board that YCETC has approved a new contract with Sparklight and is working on a contract with Cox, Frank has been authorized to proceed with another RFP for remaining 18 sites, YCETC will have a special meeting Monday to authorize all final contracts. The board reviewed the YCETC spreadsheet, Jenn advised the board that there is still funding available and reimbursements have been processed  
2. Consolidated Substitute Teacher Potential Training – Trainings in two other counties have been requested. Substitute teacher numbers are increasing, some full-time teachers are substituting on Friday’s for schools that are open
3. E-Rate Update –  Mr. Carter advised the board that in the near future YCETC will be requesting support for a technology director to assist all schools, possibly using the funds that are no longer needed for the E-Rate specialist rates
4. Lobbying/Advocacy Update – The board reviewed the current lobbying funds. There are enough funds to last through June 2023.
5. Yavapai College Matinee Series – No Discussion
6. Administrative Fund – The board reviewed the administrative encumbrance and the new spreadsheet regarding the funds. Mr. Carter advised the board that the crisis management team gets billed quarterly, and requested the board review the fund at each meeting. Currently there are enough funds and no increase is needed
7. Elections Update – Mr. Carter and Jenn advised the board that elections costs have not been distributed yet. Jenn advised the board that due to personnel turnaround at the County Elections Department, invoices may not be received until the beginning of 2023 
8. Other budget, encumbrances or financial items raised from the member districts or board members – Mardi Read discussed with the board the possibility of using teacher recruitment funds for districts that are interested in attending South Dakota and other locations for teachers. The reimbursements will be for travel expenses only, not for lodging potential teachers. The board agreed that if districts want to represent all districts then they can get reimbursements, if a district is sending a representative solely for their district, they will have to cover costs

Information Discussion and Action Item: Election of Officers (President and Vice President)

Dennis Dearden made a motion to approve the current officers Danny Brown (President) and Mardi Read (Vice President) for another term for 2023; Stephanie Miller seconded the motion; it was approved unanimously 5/0 by Danny Brown, Stephanie Miller, Mardi Read, Dennis Dearden and Kellie Burns

Discussion and Action Item – Topics from the Board for Future 

The possible request of funding from YCETC for a tech director

Announce Future Meeting Dates

• Tuesday March 21, 2023 (10 AM) 
• Tuesday June 13, 2023 (10 AM) 
• Tuesday September 12, 2023 (10 AM) 
• Tuesday December 12, 2023 (10 AM) 

Open Call to the Public for Future Agenda Items ( Requires a written request to speak and is limited to one(1) minutes. The Board may not comment on these requests)

Action Item: Adjournment

Danny Brown adjourned the meeting at 10:52 am

Back to Forest Fee Management Association