Meeting Minutes – Thursday May 30, 2019

Yavapai County Educational Technology Consortium (YCETC) Board of Directors Regular Minutes.

YCESA – Giffin/Taylor Training Room 2970 Centerpointe East Dr., Prescott, AZ 86301.

Friday May 30, 2019 – 2:00 P.M.

Also present were: Stan Goligoski – YCESA, Frank Vander Horst – YCESA e-Rate, Jenn Nelson – YCESA, Larry Fullmer – Chino Valley USD, Katherine Creech – CableOne, Beth Cummins- Bagdad

MINUTES

Call to Order (Vice President McNeese)

Vice President McNeese called the meeting to order at 2:00 PM, she advised the board that she would be running the meeting due to President Epperson having no voice .

Welcome and Establishment of Quorum (Vice President McNeese)

A quorum was established.

Pledge of Allegiance (Vice President McNeese)

Limited Call to the Public

• The public is invited to speak about any agenda item.
• There is a limit of three (3) minutes per speaker and 20 minutes total.
• Request to speak must be in writing and provided to the Clerk at the beginning of the meeting or prior to
  any agenda item.
• The President has absolute discretion over procedural matters.
• The Board may waive their “Public Participation Policy” as it applies to all speakers.
• Members of the public may indicate their support or opposition to a topic, in writing, that will be noted
  And entered into the record.
• The Board may not respond to comments from the public, but may ask the facilitator to respond or place
  the item on a future agenda.

There were no limited calls from the public.

Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately.

1. Approval of the Agenda for May 30, 2019
2. Approval of the Regular Meeting Minutes if March 1, 2019. John Morgan made a motion to approve the consent agenda as presented; Bob Weir seconded the motion; Bob Weir, Marvy McNeese, Kathy Epperson, John Morgan, Corey Christians and Gary Cummins unanimously voted 6/0; it was approved.

Presentation Discussion and Action Item: Legislative Update, Secure Rural Schools Act / Forest Fee Management Association Report (Superintendent Carter)

Mr. Carter advised the consortium that the Legislative session is closed. There is a $3million appropriation for broadband but it is for continued infrastructure only. No negative impacts to the consortium. FFMA has received the 2018 secure rural school distribution around $1.45million, the FFMA board will meet June 3 to approve the distribution to schools. There is a sequestration amount around $90thousand that will be received shortly. Secure Rural School funding’s future is unclear.

Presentation Discussion and Action – Broadband Initiative Grant Update (Mr. Goligoski and Mr. Vander Horst) Gary introduced Denise Ronk to the board. Denise is the financial support for the board.

Conversion Update and Cable One Partnership (Katherine Creech, Director of Operations, Cable One) – Frank advised the board that there are 56 locations are included in the broadband initiative, 48 of the locations are completed, 2 are connected but not up to contracted speed, there are 6 locations that are incomplete. 8 of the 56 locations are municipalities that were added. The last 6 locations are Congress School, Congress Library, Canon School, Crown King School/Library, Hillside School and Mayer School. If final 6 locations are not completed by June 30, 2019 then funding will be lost.

Katherine Creech with Cable One advised the board of the following completion dates: Congress School June 7th, Congress Library June 8th, Canon School June 28th(if they go through Century Link instead of Gov Net it will be June 22nd) Crown King School/Library June 21at, Mayer June 21st. Cable One is working diligently on the final 6 locations and is confident all locations will be completed. There is an issue with Hillside location because of the unknown location of the APS power drop. Katherine is working with other entities to ensure the locations are complete by June 30th. Cable One is working with other type of providers such as Hughes Net and Speed Connect to ensure they bring broadband to Hillside.

Mr. Carter advised the board to wait for legal action until after June 30th to allow Cable One to complete the locations. If there are incomplete locations after June 30th then legal counsel will be involved to ensure completion. The board agreed to hold off on legal counsel involvement until the final date of June 30th.

Presentation, Discussion, and Action Item: Treasurers Report (Treasurer Cummins)

Gary advised the board there are no reports because numbers are constantly changing. He has been reconciling monthly. No action was taken

Presentation, Discussion and Action Item: Make Funding Request Recommendations to the Forest Fee Management Board of Directors (Mr. Goligoski)

Stan proposed to the board that he has contacted schools to prioritize their tech needs and then cut that number in half. The initial requests of high priorities came in around $1.7million, but the new request will be around $870k. Stan advised the board he has been in contact with administrators and IT personnel regarding the YCETC board funding the tech needs of districts. The board discussed the proposal request to FFMA in the amount of $870k and if it is too high of a request. The board agreed that a request needs to be made and the request to FFMA is only half of what the districts actually need. Gary requested that Stan add in $1,500 for Hillside because their server was hit and will not last long. The board agreed that a request needs to be made on June 3rd at the FFMA meeting in order for schools to prepare for the next school year. Marvy will attend the FFMA meeting, Stan will present the proposal.

Bob Weir made a motion is approve Stan to propose a request to FFMA on behalf of the YCETC board in the amount of $872,221 to fund the tech needs of districts; Kathy Epperson seconded the motion; Bob Weir, Marvy McNeese, Kathy Epperson, John Morgan and Gary Cummins unanimously voted 5/0; it was approved. Corey Christians declared a conflict of interest and abstained from voting.

Information Item: The Board has Agreed to Meet on the Following Dates;

The board discussed scheduling a tentative meeting in July with legal counsel on a conference line, if the broadband imitative with Cable One is not completed by June 30th. The board agreed on a date of July 9 at 9am.

1. 1. Tentatively July 9, 2019 9:00 AM – YCESA
   2. September 6, 2019 9:00 AM – YCESA
   3. November 22, 2019 9:00 AM – YCESA

Action Item: Adjournment

Corey made a motion to adjourned the meeting at 3:40 pm, Gary Cummins seconded the motion; meeting adjourned at 3:40pm

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