Forest Fee Management Association

Special Meeting Minutes – Monday, April 29, 2024

Yavapai Education Service Agency – in person or zoom
2970 Centerpointe East Drive, Prescott, Arizona 86301

Special Meeting

Monday, April 29, 2024 1:00 pm 

Board Member Attendance – P=Present EX=Previous notice of absence ABS=No previous notice of absence
Board MembersRepresentingDec. 12, 2023March 5, 2024April 29, 2024June 11,2024Sept. 17, 2024
Tim CarterEx Officio, Non- Voting FacilitatorPPP  
Kellie BurnsGroup 1PPP  
Dr. Stephanie MillerGroup 2PPP  
Matt SchumacherGroup 3PPP  
Lynn LeonardGroup 4PPP  
Mardi ReadGroup 5PPP  

Also present were: Jenn Nelson – YCESA

Yavapai County Forest Fee Management Association
Board of Directors
 Annual Meeting Minutes

Welcome and Call to Order

The meeting was called to order at 10:00 am 

Establishment of Quorum and Pledge of Allegiance (Vice President Read)

A quorum was established

Limited Call to the Public (Vice President Read)

  • The public is invited to speak about any agenda item.
  • There is a limit of three (3) minutes per speaker and 20 minutes total.
  • Request to speak must be in writing and provided to the Clerk at the beginning of the meeting or prior to any agenda item.
  • The President has absolute discretion over procedural matters
  • The Board may waive their “Public Participation Policy” as it applies to all speakers.
  • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

No call to the public.

Information, Discussion and Action Item: Approval of the Special Meeting Agenda for Monday, April 29, 2024

Mardi Read made a motion to approve the Special Meeting Agenda; Matthew Schumacher seconded the motion; it was unanimously approved 5/0 by Mardi Read, Matthew Schumacher, Kellie Burns, Stephanie Miller and Lynn Leonard.

Information, Discussion and Action Item: Approval of Total Fund Distribution Amount of $1,298,342.29

Information, Discussion and Action Item: Approval of Fund Distribution Formula

• The Total 2024 amount to be distributed, including interest earned is $1,298,342.29
• The total 2023 ADM per school is listed, Countywide total of 19,465.69
• Dividing 19,465.29 into $1,298,342.29 creates a “per pupil” amount of $66.70
• Multiplying the “per pupil” amount by the individual School district ADM provides a remaining amount
• That difference is $0, leaving a rounding amount of $0 per school to be added to the school total
• There was no rounding necessary to go to the smallest district

Information, Discussion and Action Item: Approval of the Annual Allocation per District. See the Attached Listed of School Districts and Amounts

Mr. Carter briefed the board on items 5, 6 and 7. The board agreed to vote on the items together as a whole instead of individually.

Matthew Schumacher made a motion to approve the fund distribution amount from item 5 of $1,298,342.29, the distribution formula per district from item 6 and the allocation per district amount from item 7; Stephanie Miller seconded the motion; it was unanimously approved by Mardi Read, Matthew Schumacher, Kellie Burns, Stephanie Miller and Lynn Leonard. .

Action Item: Adjournment

The board set the next meeting for June 18, 2024 at 10am. The meeting was adjourned at 1:08 pm