Meeting Minutes March 10, 2023

Yavapai County Educational Technology Consortium (YCETC)
Board of Directors  Meeting Minutes

Friday, March 10, 2023 – 10am

YCESA – training room – Zoom
2970 Centerpointe E Dr, Prescott 86301

Board Members and the Public May Attend by Telephonic or Electronic Means.  Call 928-442-5692. No Code is Needed. or via zoom

Also present were:  Frank Vander Horst – YCESA e-Rate, Jenn Nelson – YCESA

Call to Order (President Epperson)

President Epperson  called the meeting to order at 10:00 am.

Welcome and Establishment of Quorum (President Epperson)

A quorum was established.

Pledge of Allegiance (President Epperson)

Limited Call to the Public

• The public is invited to speak about any agenda items
• There is a limit of three (3) minutes per speaker and 20 minutes total
• Request to speak must be in writing and provided to the Clerk at the beginning of the meeting or prior to any agenda item
• The President has absolute direction over procedural matters
• The board may waive their “Public Participation Policy” as it applies to all speakers
• Members of the public may indicate their support or opposition to a topic, in writing that will be noted and entered into the record
• The board may not respond to comments from the public but may ask the facilitator to respond or place the item on a future agenda

There was no limited calls from the public

Discussion and Action Items of the Consent Agenda: All items on the consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately

1. Approval of the Meeting Minutes of January 27, 2023
2. Approval of the Meeting Agenda for March 10, 2023

John Morgan made a motion to approve the consent agenda as presented; Matthew Schumacher seconded the motion; it was approved unanimously 6/0 by Gary Cummins, Kathy Epperson, Matthew Schumacher, Mike Westcott, Marvy McNeese and John Morgan

Presentation, Discussion Action Item: Treasurer’s Report. (Treasurer Cummins)

Gary advised the board all bills are paid and there is no issue with accounting

Presentation, Discussion and Action Item: Update on Federal and State Technology Related Legislation, Forest Fee Management Association Funding, and the Status of E-Rate, and the Yavapai County Broadband Initiative. (Superintendent Carter, Frank Vander Horst)

The broadband initiative is making progress in Canon and Congress, there is little activity with Altice, more information will be coming. FFMA legislation has had no progress, DC continues to make no progress for future funding. There are no issues at the legislative level that would affect YCETC. Frank advised the board that he would recommend reducing the administrative fee from .20 cents to .10 cents per a mb starting July 1, 2023, due to the decrease in discount eligibility from schools. Frank requested that this be on the next agenda for action. The board discussed the discount rate is lowering due to participants no longer filling out forms for free and reduced lunch, not due to eligibility.

Presentation, Discussion and Action Item: Update on the YCETC Request to the Forest Fee Management Association (FFMA) for Funding of a Part Time Educational Technology Coordinator with the Terms to be Determined (Superintendent Carter)

The board discussed that the need for a tech coordinator is not immediate due to the tech group working together. However, the board would like to keep it on the radar for FFMA that possibly there could be potential for a contract or stipend through FFMA for a coordinator when the need presents itself.

Presentation, Discussion and Action Item: Review, Discuss, and Make Potential Award, of Internet Service Provider Proposals Received for those YCETC Member Locations not Previously Awarded by the Board (Frank Vander Horst)

Frank presented the board with the proposals for internet services for remaining locations. Ash Ford JUSD, Bagdad USD, Paulden Community School and Prescott Valley Charter School all only received one quote from Lumen. The board discussed the impact of the quote on Bagdad and agreed Bagdad USD would be better off pursuing internet solely rather than at a group rate. Camp Verde Library, Sedona Charter School, Sedona Oak Creek JUSD and Yarnell all received two quotes from Lumen and Optimum. The Library Districts (Ash Fork, Bagdad, Seligman, Wilhoit and Yarnell) received multiple quotes including Starlink. The board discussed the proposals and agreed to accept proposals.
Kathy Epperson made a motion to accept Lumen proposal for Ash Fork JUSD, Camp Verde Library, Sedona Charter School, Sedona Oak Creek JUSD and Yarnell ESD, to accept the proposal for Sparklight for Paulden Community School and Prescott Valley Charter School, and accept Starlink proposal for library districts in Ash Fork, Bagdad, Seligman, Wilhoit and Yarnell; Matthew Schumacher seconded her motion it was approved 6/0 unanimously by Gary Cummins, Kathy Epperson, Matthew Schumacher, Mike Westcott, Marvy McNeese and John Morgan.

Discussion and Action Item: The following Meeting Dates have been established by the board. The board may add future meeting dates

• June 2, 2023 10am
• September 8, 2023 10am
• December 8, 2023 10am

Action Item: Adjournment

Meeting was adjourned at 10:33 am