YCETC - Yavapai County Technology Consortium - Making Educational Connections Worldwide

Meeting Minutes June 14, 2024

Yavapai County Educational Technology Consortium (YCETC)
Board of Directors Meeting Minutes

Friday, June 14, 2024 10 am

YCESA – training room – TEAMS
2970 Centerpointe E Dr, Prescott 86301

Board Members and the Public May Attend via TEAMS

 

Attending Members – P=Present; EX=Previous notice of absence; ABS=No previous notice of absence
Board MembersYCETC TitleJune 14Sept. 13Dec. 6Feb. 2025
Tim CarterEx Officio FacilitatorP   
Larry FullmerInstructional Technology Rep.P   
Gary CumminsInstructional Technology Rep.P   
Jessica VoccaGroup 3 School Rep.P   
Mike WestcottGroup 2 School Rep.P   
Marvy McNeeseGroup 1 School RepP   
John MorganYavapai College Rep.P   
Corey ChristiansLibrary Rep.P   
Bill SakelariosCharter Rep.P   

Also present were:  Frank Vander Horst – YCESA e-Rate, Jenn Nelson – YCESA, Rachel Fisher – YCESA e-Rate, Marco Rivas – T-Mobile, Mario Martinez – T-Mobile, Dr. Angela Hemmingway – T-Mobile, Demian Kolff – T-Mobile

Call to Order (President Fullmer)

President Epperson called the meeting to order at 10:00 am 

Welcome and Establishment of Quorum (President Fullmer)

A quorum was established.

Pledge of Allegiance (President Fullmer)

Limited Call to the Public

  • The public is invited to speak about any agenda items
  • There is a limit of three (3) minutes per speaker and 20 minutes total
  • Request to speak must be in writing and provided to the Clerk at the beginning of the meeting or prior to any agenda item
  • The President has absolute direction over procedural matters
  • The board may waive their “Public Participation Policy” as it applies to all speakers
  • Members of the public may indicate their support or opposition to a topic, in writing that will be noted and entered into the record
  • The board may not respond to comments from the public but may ask the facilitator to respond or place the item on a future agenda

There was no limited calls from the public

Discussion and Action Item of the Consent Agenda: all items on the consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately. 

  1. Approval of the Meeting Minutes of February 29, 2024
  2. Approval of the Meeting agenda for June 14, 2024
  3. Ratification of the Election of Gary Cummins of the Bagdad Unified School District to Serve a Three-Year Term as an IT Representative Ending June 30, 2027
  4. Direct Superintendent Carter to Conduct a Virtual Nomination for Candidates from Group Two Schools (Bagdad, Beaver Creek, Camp Verde, Clarkdale-Jerome, Mayer, Mingus, Mountain Institute, Sedona Oak Creek, and VACTE) to Replace Retiring Mingus Superintendent Mike Westcott, and then Conduct a Virtual Election for that Seat which Will Conclude on June 30, 2027.
    Mike Westcott made a motion to approve the consent agenda as presented; Marvy McNeese seconded the motion; it was approved unanimously 8/0 by Larry Fullmer, Mike Westcott, Marvy McNeese, John Morgan, Corey Christians, Jessica Vocca, Gary Cummins and Bill Sakelarios.

Presentation, Discussion : T-Mobile Build Out Presentation (Marco Rivas, Government Account Executive)

T-Mobile team of Marco Rivas, Angela Hemmingway, Mario Martinez and Demian Kolff gave a presentation on the expansion and build out of T-Mobile in the rural area of Northern Arizona. The T-Mobile teams educated the YCETC board members on items of technology that are available for schools through their programs.

Discussion and Possible Action Item: Legislative Update, Broadband Update, and Forest Fee Management Association Information.

Mr. Carter discussed with the board the current legislative changes. Secure Rural Schools Act is on a bill with motion, if passed it could potentially fund the September 2024 FFMA payment and extend payments for another three years. Frank advised the board that there are changes to e-rate through the FCC, including school bus wi-fi is now approved, hotspots for students and libraries is being voted to be eligible, and a pilot program has been approved for cyber security but it is not eligible under the e-rate umbrella. The state is now voting to approve the state budget, but there is now a 17-billion-dollar budget which is 1 billion lower than last years budget, which means broad band grants are being eliminated for this year’s budget. Countywide broadband is making headway and there are enough funds and time to finish the current projects. Corey advised the board of the available BEAD funds and how those funds can be used by vendors in rural areas.

Information, Discussion and Action Item: The Board will Discuss and Potentially Take Action in Regard to the Technology Needs of our Member Schools at this time. This May Include a Request of the Forest Fee Management Board for Funding of Part, or all of the Request

The board discussed at length the importance of the following technology topics: Cyber Security, Professional Development, Artificial Intelligence, Virtual Reality. The board agreed to request $250,000 from FFMA board to cover costs for these technology items. If the FFMA board approves the amount, a committee will meet on June 20, 2024 to create a portfolio and plan for the funds to be used for the topics discussed. The board discussed possibly hosting a summit of all categories with guest speakers.
Bill Sakelarios, and Jessica Vocca had to leave the meeting.
Mike Westcott made a motion to request FFMA to hold $250,000 for YCETC and YCETC will present a project/plan in September to move forward with PD regarding cyber security, AI, AR and potential aide with training hardware, support and software; John Morgan seconded the motion; it was approved unanimously by Larry Fullmer, Mike Westcott, Marvy McNeese, John Morgan, Corey Christians, and Gary Cummins.

Discussion and Congratulation Item: Retirement of Mingus Superintendent Mike Westcott

Mr. Carter advised the board that Mike Westcott will be retiring and recognized Mike for his accomplishments in his career.

Discussion and Action Item: The following Meeting Dates have been established by the board. The board may add future meeting dates

September 13, 2024 10am
December 13, 2024 10am

Action Item: Adjournment

Meeting was adjourned at 12:40 pm