YCETC - Yavapai County Technology Consortium - Making Educational Connections Worldwide

Meeting Minutes Friday December 10, 2021

Yavapai County Educational Technology Consortium (YCETC)
Board of Directors  Meeting Minutes

Friday, December 10,  2021 – 10am

YCESA – training room – Zoom
2970 Centerpointe E Dr, Prescott 86301

Board Members and the Public May Attend by Telephonic or Electronic Means.  Call 928-442-5692. No Code is Needed. or via zoom

Attending Members – P=Present; EX=Previous notice of absence; ABS=No previous notice of absence
Board Members YCETC Title Mar 26 June 18 Sept. 10 Dec. 10
Tim Carter Ex Officio Facilitator P P P P
Gary Cummins Instructional Technology Rep. P P P EX
Kathy Epperson Instructional Technology Rep. P P P P
Matthew Schumacher Group 3 School Rep. NA NA P P
Mike Westcott Group 2 School Rep. NA NA P P
Marvy McNeese Group 1 School Rep P P P P
John Morgan Yavapai College Rep. P EX EX P
Corey Christians Library Rep. P P P P
Bill Sakelarios Charter Rep. P P P P

Also present were: Stan Goligoski – YCESA, Jenn Nelson – YCESA, Frank Vander Horst – YCESA e-Rate

MINUTES

Call to Order (President Epperson)

President Epperson  called the meeting to order at 10:00 AM.

Welcome and Establishment of Quorum (President Epperson)

A quorum was established.

Pledge of Allegiance (President Epperson)

Limited Call to the Public

  • The public is invited to speak about any agenda items
  • There is a limit of three (3) minutes per speaker and 20 minutes total
  • Request to speak must be in writing and provided to the Clerk at the beginning of the meeting or prior to any agenda item
  • The President has absolute direction over procedural matters
  • The board may waive their “Public Participation Policy” as it applies to all speakers
  • Members of the public may indicate their support or opposition to a topic, in writing that will be noted and entered into the record
  • The board may not respond to comments from the public but may ask the facilitator to respond or place the item on a future agenda

There was no limited calls from the public

Discussion and Action Items of the Consent Agenda: All items on the consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it seperately

  1. Approval of the Regular Meeting Minutes of September 10, 2021
  2. Approval of the Agenda for December 10, 2021

Matthew Schumacher made a motion to approve the consent agenda as presented; John Morgan seconded the motion; it was unanimously approved 7/0 by Bill Sakelarios, Kathy Epperson, Marvy McNeese, Matthew Schumacher, Mike Westcott, John Morgan, and Corey Christians

Presentation, Discussion and Action Item: Legislative Update, Secure Rural Schools Act / Forest Fee Management Association Report

Tim Carter advised the board that secure rural funds is being held up in congress it is unknown when it will be passed through a bill, it is unlikely that this will be passed by the end of the 2021 year. If Secure Rural Schools does not pass through the current bill, then it will need to find another vehicle (bill) to be included in. Currently there are no pre-filed bills that would be averse to the board. Governor has 2 different broadband funds and Yavapai County is actively engaged in both. FFMA is getting a disbursement in the amount of around $195,000 due to the lapsing of Walnut Grove School District. It is unknown if the board will be disbursing the funds or holding onto them for interest gain. Frank advised the board that there is $65 million for broadband that has passed, and it is unknown when it will come down to the County.

Presentation, Discussion and Action Item – Treasurer’s Report

  1. Finance Accounts – No Report

Presentation, Discussion and Action Item -Technology and E-Rate Report

Frank advised the board that for the current funding year ending June 2022 all E-Rate clients have been approved for funding. In addition, $5.9 Million has been approved for devices internet for students at home, and the first disbursement is Cottonwood of $159,000 in devices but USAC is behind on distributing the funding.

  1. Countywide School IT Department Update – Stan advised the board that the Countywide School IT Department is still unable to find a funding source. However, the smaller and larger districts have been able to work together for IT services
  2. Other Potential Funding Opportunities – Mr. Carter advised Stan and the board that ADE grant program has $10 million of unauthorized funds and they want to use the funds for a consolidated service plan. ADE is currently looking at Yavapai, Coconino, Pinal, and Yuma. ADE has expressed an interest in the IT consolidated services plan
  3. Final Mile Update – Stan updated the board that the RFP for vendors is closed with 3 vendor bids. The committee has chosen a vendor and are in communication with them for the project. Bidders were Altice, Cox and Sparklight. The initiative will need to have a contracted Project Manager and that RFP will go to bid in January.

Discussion and Action Item: The Following Meeting Dates have been Established by the Board. The Board may add Future Meeting Dates

March 4, 2022 10 am
June 3, 2022 10 am
September 9, 2022 10 am
December 9, 2022 10 am
March 2, 2023 10 am
June 1, 2023 10 am
September 7, 2023 10 am
December 7, 2023 10 am

Action Item: Adjournment

Meeting was adjourned at 10:27 am