Forest Fee Management Association

Meeting Agenda – Monday, June 3, 2019

Yavapai County Forest Fee Management Association Board of Directors Regular Meeting Agenda.

Yavapai County Education Service Agency Coulter / Giffin / Taylor Training Room 2970 Centerpointe East, Prescott, Az. 86301

Monday, June 3, 2019     9:00 A.M.

Board Members may attend the meeting through the use of electronic means. Reasonable accommodations, under the Americans with Disabilities Act can be requested by contacting Jenn Nelson at 928-442-5138 or Jenn.Nelson@Yavapai.US.


  1. Welcome and Call to Order (President Brown)
  2. Establishment of Quorum and Pledge of Allegiance (President Brown)
  3. Limited Call to the Public (President Brown)
    • The public is invited to speak about any agenda item.
    • There is a limit of three (3) minutes per speaker and 20 minutes total.
    • Request to speak must be in writing and provided to the Clerk at the beginning of the meeting or prior to any agenda item.
    • The President has absolute discretion over procedural matters
    • The Board may waive their “Public Participation Policy” as it applies to all speakers.
    • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the
    • record.
    • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.
  4. Discussion Item: Review Association Purpose and Vision (Superintendent Carter)
  5. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately. (President Brown)
    1. Approval of Minutes from the Regular meeting on March 4, 2019.
    2. Approval of the Regular Meeting Agenda for Monday, June 3, 2019.
  6. Information and Discussion Item: Fiscal Agent Report, Political / Legislative Update (Superintendent Carter, Mrs. Nelson, and Mr. Goligoski)
  7. Information, Discussion and Action Item: Approval of Total Fund Distribution Amount of $1,450,964.05. This Does Not Include the Sequestration Amount Which Was Incorrectly Withheld from the Payment and Has Not Been Refunded Yet. (Superintendent Carter)
  8. Information, Discussion and Action Item: Approval of Fund Distribution Formula;
    • The total 2018 amount to be distributed, including interest earned, is $1,450,964.05.
    • The total ADM per school is listed, amounting to a county wide total of 20,060.60 ADM.
    • Dividing 20,060.60 into $ 1,450,964.05 creates a “per pupil amount” of $ 72.3290.
    • Multiplying the “per pupil amount” by the individual school district ADM provides a remaining amount.
    • That difference is $.77, leaving a rounding amount of $.03 per school (25 school districts), which is then added to the school total.
    • The .02 cents left over goes to our smallest school…..Crown King.
      (Superintendent Carter)
  9. Information, Discussion and Action Item: Approval of the Annual Allocation per District. See the Attached List of School Districts and Amounts. (Superintendent Carter)
  10. Information, Discussion and Action Item: Review and Possible Approval of a Possible Recommendation of the Yavapai County Educational Technology Consortium for a Funding Request of $ _____________ (Mr. Goligoski and Mr. Vander Horst)
  11. Information and Discussion: Current and Possible Future Programs.
    1. Substitute Consolidation (Mr. Goligoski)
    2. Lobbying and Community Organizing (Mr. Goligoski, Mrs. Agneessens)
    3. Recruiting and Retention (Mr. Goligoski)
    4. Update from Administrative Fund (Superintendent Carter)
    5. College and Career Specialist (Mr. Goligoski)
    6. Additional Needs of Member Districts (Board)
  12. Information, Discussion, and Action Item: Review and Potentially Modify Encumbrance Items and Amounts. (President Brown)
    1. Yavapai College Matinee Series (Ryan Gastonguay)
  13. Discussion and Action Item: Topics from the Board for Future
    Agenda Items (President Brown)
  14. Announce Future Meeting Dates (President Brown):
    • September 2, 2019
    • December 2, 2019
    • March 2, 2020
    • June 1, 2020
    • September 7, 2020
    • Open Call to the Public for Future Agenda Items
      (Requires a written request to speak and is limited to one (1) minute. The Board may not comment on these requests).
  15. Action Item: Adjournment (President Brown)