YCETC - Yavapai County Technology Consortium - Making Educational Connections Worldwide

Meeting Agenda – Friday July 27, 2018

Regular Meeting

Training Room

Yavapai County Education Service Agency 2970 Centerpointe East, Prescott, AZ. 86301

Board Members and the Public may Attend by Telephonic or Electronic Means.

Call 928-442-5692. No code is needed.

  1. Welcome and Call to Order (President Epperson)

  2. Establishment of Quorum and Pledge of Allegiance (President Epperson)

  3. Limited Call to the Public (President Epperson)

    • The public is invited to speak about any agenda item.

    • There is a limit of three (3) minutes per speaker and 20 minutes total.

    • Request to speak must be in writing and provided to the Clerk at the beginning of the meeting or prior to any agenda item.

    • The President has absolute discretion over procedural matters

    • The Board may waive their “Public Participation Policy” as it applies to all speakers.

    • Members of the public may indicate their support or opposition to a topic, in writing, that will be noted and entered into the record.

    • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda.

  4. Discussion and Action Items of the Consent Agenda: All items on the Consent agenda may be adopted as a whole with one motion, unless a member of the Board wishes to consider it separately. (President Epperson)

    1. Approval of the Agenda for July 27, 2018.

    2. Approval of Regular Meeting Minutes of July 9, 2018.

  5. Presentation, Discussion and Action ItemLegislative Update, Secure Rural Schools Act / Forest Fee Management Association Report (Superintendent Carter)

  6. Presentation, Discussion and Action Item- $1.8 Million Broadband Initiative Grant Update (Mr. Goligoski and Mr. Vander Horst)

    1. Conversion Update.

  7. Presentation, Discussion, and Action Item: Treasurer’s Report

    1. Checking Account Signers / Electronic Funds Transfer (EFT) Update (Mr. Vander Horst and Mr. Goligoski)

    2. Level of Audit Needed. (Treasurer Cummins and Superintendent Carter)

  8. Discussion, and action item: Ratify By-Law Change-On the Advice of Legal Counsel, it is Recommended that Article 1-Purpose, Section F. Be Deleted (The 501(C) 3 provision) is no longer operable and should be removed. This Proposed Item Will Need to be Ratified by a Two Thirds Vote, to Become Operative. (Superintendent Carter)

  9. Discussion, and Action Item: Ratified By-Law Change- On the Advice of Legal Counsel, it is Recommended that Article VI-General Provisions, be Amended to Add Section 4 to Read; YCETC Operates Under the Authority of an Intergovernmental Agreement, as an Educational Cooperative and Procurement Unit. It is NOT an agency of Yavapai County Government. This Proposed Item Will Need to be Ratified by a Two Thirds Vote, to Become Operative. (Superintendent Carter)

  10. Discussion, and Action Item: The Board has Agreed to Meet on the Following Dates;

    1. September 21, 9:00 am, YCESA, Prescott.

    2. November 30, 9:00 am, YCESA, Prescott. (President Epperson)

  11. Action Item: Future Agenda Topics (President Epperson)

  12. Action Item: Adjournment (President Epperson)

Reasonable accommodations under the Americans with Disabilities Act (ADA) will be made by contacting Jenn Nelson at 928-442-5138 or 

Jenn Nelson@yavapai.us