YCETC - Yavapai County Technology Consortium - Making Educational Connections Worldwide

Meeting Agenda Friday December 11, 2020

Meeting Agenda

Yavapai County Educational Technology Consortium (YCETC) Board of Directors

Friday, December 11, 2020 10am

Training Room or via zoom
YCESA
2970 Centerpointe E Dr
Prescott 86301

Join Zoom Meeting:

https://zoom.us/j/93457523817?pwd=eE56QkFVanFwbER4WXArc2pZM0tNUT09

Meeting ID: 929 0901 5029
Passcode: 6tt01t

Board Members and the Public May Attend by Telephonic or Electronic Means.

AGENDA

Call to Order (President Epperson)

Welcome and Establishment of Quorum (President Epperson)

Pledge of Allegiance (President Epperson)

Limited Call to the Public 

  • The Public is invited to speak about any agenda item
  • There is a limit of three (3) minutes per speaker and 20 minutes total
  • Requests to speak must be in writing and provided to the Clerk at the beginning of the meeting or prior to any agenda item
  • The President has absolute discretion over procedural matters 
  • The Board may waive their :Public Participation Policy” as it applies to all speakers
  • Members of the public may indicate their support or opposition to a topic, in writing that will be noted and entered into the record
  • The Board may not respond to comments from the public, but may ask the facilitator to respond or place the item on a future agenda

Discussion and Action Items of the Consent Agenda

  1. Approval of the Annual Meeting Minutes of September 4, 2020 
  2. Approval of the Special Meeting Minutes of October 27, 2020 
  3. Approval of Special Meeting Minutes of November 20, 2020 
  4. Approval of Agenda for the Regular Meeting of December 11, 2020

Discussion and Action Items – Legislative Update, Secure Rural Schools Act / Forest Fee Management Association Report (Superintendent Carter)

Presentation, Discussion and Action Item – Treasurer’s Report (Treasurer Cummins)

  1. Finance Accounts 

A. Presentation, Discussion and Action Item – RATIFY, MEMBER APPROVED, AMENDMENT No. 1 to the INTERGOVERNMENTAL AGREEMENT for the Yavapai County Educational Technology Consortium (YCETC), dated July 1, 2020 to June 30, 2020. “In accordance with A.R.S. § 11-952, and to facilitate the Consortium’s work including but not limited to its role and involvement with the E-Rate program, broadband administration, State and federal grants, and acceptance of private donations, the Parties hereby authorize the Consortium to form a separate legal entity to be known as the Yavapai County Educational Technology Consortium, Inc. (or substantially similar name). The entity is to be an Arizona nonprofit corporation governed by the Board of Directors as provided in the Amended Bylaws, dated June 18, 2009”. (Superintendent Carter)

B. Presentation, Discussion, and Action Item- PROPOSAL of BY-LAW CHANGE- Amend Article II, Duties and Responsibilities of the Board, Add Section 6, to Read: “ To facilitate the Consortium’s work, including but not limited to its role and involvement with the E-Rate program, broadband administration, State and federal grants, and acceptance of private donations, the Consortium has formed a separate legal entity to be known as the Yavapai County Educational Technology Consortium, Inc. The entity is to be an Arizona nonprofit corporation governed by the Board of Directors as outlined herein”. This Action will Require a Simple Majority Vote of the Board of Directors. Ratification will at Least Two Weeks Later after Publishing for the Membership, and Will Require a Final 2/3 Vote of the Board of Directors. (Superintendent Carter)

Presentation and Discussion Item – Deciding Who Will be the Person to Sign Legal Documents as a “Resolution Authorizing Who Can Approve and Sign Legal Documents” (Treasurer Cummins)

Presentation, Discussion and Action Item:  Approval of the “Agreement for E-Rate Services Between Yavapai County Education Technology Consortium and Yavapai County through the Yavapai County School Superintendent”. (Treasurer Cummins)

Presentation, Discussion Item: Technology and E-Rate Report (Stan Goligoski and Frank Vander Horst)

Presentation, Discussions and Action Item:  Potential Future Projects or Initiatives, and Potential Funding request to the Forest Fee Management Association (FFMA). (Stan Goligoski and Frank Vander Horst)

  1. Potential Equipment Purchase to Support “Hub and Spoke” Technology Upgrade
  2. In Home Internet Service Delivery Methods

Discussion and Action: The Board will Add Future Meeting Dates (President Epperson)

Action Item: Adjournment (President Epperson):

Reasonable accommodations under the Americans with Disabilities Act (ADA) will be made by contacting Jenn Nelson at 928-442-5138 or Jenn Nelson@yavapai.us