Yavapai County Educational Technology Consortium

Serving Yavapai County through Technology

The Yavapai County Educational Technology Consortium is organized as a voluntary educational cooperative program specifically for, but not limited to:

 

  • Promoting shared educational technology activities among district, charter, community college, college, university and library participants,
  • Creating a county wide instructional delivery system that will allow site to site interaction,
  • Providing broadband connectivity from the state to the Yavapai County Educational Technology Consortium and to our individual participants’ sites,
  • Insuring redundant, secure and sustainable service,
  • Providing a coordinated educational communication network that requires a joint integrated approach between participants and assures local control of the end use of the product.

Next Board Meeting:

Thursday September 20, 2018  at 3 PM – Annual  Meeting

  • No Agenda Available

School Districts We Service

YCETC Bylaws

Article I - Purpose

The Yavapai County Educational Technology Consortium is hereby organized as a voluntary educational cooperative program specifically for, but not limited to

A. Promoting shared educational technology activities among district, charter, library, and college participants,

B. Creating county or statewide instructional delivery systems that will allow site to site interaction offered through county and state technology initiatives,

C. Providing broadband connectivity from available commercial carriers and informing school administrators of increased broadband capabilities as they become available from the county and state level

D. Insuring redundant, secure and sustainable IT service

E. Providing a coordinated educational communication network that requires coordination among the Yavapai County Educational Consortium and other consortiums statewide,

F. The Yavapai County Educational Technology Consortium is organized exclusively for charitable, educational, and scientific purposes under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.

Article II - Board of Directors

SECTION 1.  General Powers, Number, Tenure and Qualifications.  The activities of the Consortium shall be managed by a Board of Directors numbering eight (8) members. The Board of Directors shall institute a staggered lottery system such that reasonable continuity is assured as outlined below:

Tier One          two (2) members         1 year term extension until June 30, 2011
Tier Two          two (2) members           2 year term extension until June 30, 2012
Tier Three       three (3) members         3 year term extension until June 30, 2013

Thereafter, the terms of Directors shall be for three (3) years and shall commence on July 1 and terminate on June 30. Directors may be elected or appointed to successive terms without limit.

SECTION 2.  Members of the Board of Directors.

A. The Directors shall be:

  • A representative of higher education, nominated and elected by member colleges and universities,
  • A representative nominated and elected by member charter schools,
  • Three (3) representatives of the member school districts, based on their respective annual student population (Average Daily Membership, published by the Arizona Department of Education). The Board of Directors will from time to time determine the districts that make up the membership of these three (3) groups. If the election does not result in a plurality of any candidate, those tied with the highest number of votes, will break the tie by lot, under the supervision of the Board, at a regular, special or annual meeting. These representatives must be nominated and elected by the districts that are part of that specific group. The membership groups shall be:
    • Group 1       Ash Fork, Canon, Congress, Crown King, Hillside, Kirkland, Seligman, Skull Valley, Yarnell, YCASD, YCJDS
    • Group 2       Bagdad, Beaver Creek, Camp Verde, Clarkdale-Jerome, Mayer, Mingus, Mountain Institute, Sedona Oak Creek, VACTE
    • Group 3      Chino Valley, Cottonwood-Oak Creek, Humboldt, Prescott.
  • Two (2) representatives of Instructional Technology Departments nominated at large and elected by member schools.
  • A representative of the Libraries, nominated and elected by member libraries.
  • The Yavapai County School Superintendent, who shall serve as an ex officio, non-voting facilitator.
  • Ineligible to serve on the Forest Fee Management Board of Directors.

B.     Vacancies on the Board of Directors occasioned by resignation or any other reason may be filled in the same manner as the original member was selected.

C. At all times during the term of a Director, that individual must be in good standing within the group, agency, or entity from which they were originally selected.

SECTION 3.  Meetings of the Board.

A.  In addition to the annual meeting in September, the Executive Officers may call for additional meetings as needed. The Board of Directors may also call for a special meeting by majority vote present at any meeting or by written request of a majority of the Board.

B.  A simple majority of the voting members of the Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board.

C.     Meetings of the Board of Directors, whether regular or special, may be held by means of telephonic or similar communications equipment, by means of which all persons participating in the meeting can hear each other.  A request to attend a regular meeting by teleconference requires a seventy-two (72) hour notification to the President or the Secretary / Treasurer. Participation in a meeting pursuant to this section shall constitute presence in person at such meeting. No proxies are allowed.

D.      Directors should notify the President or Secretary-Treasurer of an impending absence, seventy two (72) hours in advance of the meeting if possible.

E.    Any Director may, prior to posting, submit an item to the President or the Secretary / Treasurer for inclusion on the next agenda.

F.    Agendas for regular meetings shall be posted five (5) days in advance. Special meetings require a twenty-four (24) hour posting. The posting shall be provided to each Director, all Consortium members, to anyone who makes such a request, and it shall be placed on the Yavapai County and Consortium websites.

SECTION 4.  Duties and Responsibilities of the Board.  The Board of Directors shall have the duty to see that the purposes of the Consortium are carried out.  They are responsible to:

A.  Attend meetings on a regular basis, representing the interest of the group they represent while keeping the best interest of the Consortium in mind,

B. Regularly determine that the business and assets of the Consortium are efficiently and effectively handled;

C.  Establish policy and guidelines with respect to the operation and management of the Consortium and its several projects;

D. Establish policies for the effective management of the technological system,

E.     Establish a communication network among partner agencies,

F.      Immediately disclose any conflict of interest (financial interests, family matters, legal constraints) they may have, and refrain from participating in discussions or decisions in regard to the conflict

SECTION 5.  Acceptance of Gifts. The Board of Directors may accept on behalf of the Consortium any contribution or gift, subject to whatever conditions are attached to the gift, as long as it does not conflict with the Bylaws of the Consortium, and is permitted by state and federal law.

Article III - Officers

SECTION 1.  Officers.  The officers of the Consortium shall be President, Vice-President, and Secretary-Treasurer and such other officers as the Board may determine. Unless otherwise authorized by the Board of Directors, all officers must be voting members of the Consortium.

SECTION 2.  Election and Term of Office.  The officers of the Consortium shall be elected annually by the Board of Directors at the regular annual meeting. Officers will serve a one year term and may hold office for consecutive years without limit. The Board of Directors may replace officers who resign the office or end their service to the Consortium as needed.

SECTION 3.  President.  The President shall preside at all meetings of the Board of Directors.  He or she shall sign all instruments or contracts requiring execution on behalf of the Consortium and appoint all committees subject to approval of a majority of the Board of Directors.  The President shall serve as an ex-officio member of all committees.

SECTION 4.  Vice-President.  The Vice-President shall perform the duties of the President in his or her absence and shall perform such other duties as may be assigned by the President or the Board of Directors.

SECTION 5.  Secretary-Treasurer.  The Secretary-Treasurer may, with the consent of the County School Superintendent, utilize one or more staff members of the County Schools Office to carry out the duties.  The Secretary-Treasurer shall see that minutes of all meetings of the Board of Directors, and all appointed committees, are kept and filed.  He or she shall give, or cause to be given, notice of all meetings of the Board and of all appointed committees and shall have general supervision over the care and custody of all funds and securities of the Consortium.  The Secretary-Treasurer shall keep or cause to be kept, full and accurate accounts of all receipts and disbursements of the Consortium and will nominate, at a meeting prior to the annual meeting, an impartial person to perform a review of the year’s financial activities.  The report of this audit/review will be presented at the annual meeting.

SECTION 6. President Pro Tempore. When the President and Vice-President are both absent, the Board may appoint a temporary Presiding Officer from among the members present.

SECTION 7. County School Superintendent. The Yavapai County School Superintendent, shall serve as an Ex-Officio, non voting member, of the Board of Directors. The Superintendent shall facilitate the meetings of the Consortium and provide administrative support as requested by the Board. The Superintendent may appoint other facilitators to assist the Consortium from among the staff of the Education Service Agency.

Article IV - Committees

SECTION 1.  Appointment.  The President, with the approval of the Board of Directors, may appoint advisory committees to carry out the objectives and purposes of the Consortium. Such committees shall have at least three (3), but less than a quorum of the Board Members, but additional members of interested persons from throughout the community may be appointed whose expertise will be of benefit to the work of the committee.  In addition to the standing committees identified in Article IV, Section 2, the President may, as appropriate, appoint other standing and ad-hoc committees to address specific projects of the Consortium.

SECTION 2.  Standing Committees.

A.  Executive Committee.  This committee (President, Vice-President, Secretary-Treasurer, County School Superintendent, Facilitator) shall be responsible to carrying out the administrative functions of the Consortium.

B.  Grants Committee.  This committee shall be responsible for coordinating and securing grant funding, based on the guidance of the Board of Directors.

C.   Bylaw Committee.  This committee shall be responsible for regularly reviewing the Bylaws and recommending changes as needed.

D.  Finance Committee.  This committee shall be responsible for proposing an annual budget, creating an annual finance report, insuring compliance with all applicable state and federal laws, meeting all tax reporting requirements, and making recommendations to the Board of Directors in regard to audits.

E. Technical Resource Committee. This committee shall identify best practices for technical support services, interoperability problem resolution, joint procurement and disposal, and infrastructure sustainability.

Article V - Amendment of Bylaws
The Board of Directors may amend these Bylaws by a two-thirds (2/3) vote at any annual or regular meeting.  An amendment may be proposed by a simple majority and made available to all Board members at least two (2) weeks prior to any vote to amend the by-laws.
Article VI - General Provisions

SECTION 1.  Agency Office.  The principal office of the Consortium shall be located in the State of Arizona at the office of the Yavapai County School Superintendent at 1015 Fair Street, Prescott, AZ 86305-1852, or as subsequently changed by the Board of Directors.

SECTION 2.  Fiscal Year.  The Fiscal year ends the last day of June of each year and begins the first day of July.

SECTION 3.  Date of Adoption of Bylaws.  The Bylaws were adopted by the Board of Directors on June 18, 2009 and amended on December 16, 2010, June 16, 2011, October 6, 2011, and February 16, 2012, January 17, 2013, March 20, 2014, May 21, 2015, December 22, 2016 and October 18, 2017.

Article VII - Dissolution
SECTION 1. Dissolution. Upon dissolution of this organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.

Contact YCETC

Yavapai County Educational Technology Consortium

Mingus Union School
District No. 4

 

Mandy Worth

 

Robb Williams

 

Lori Drake

 

Beaver Creek Elementary
School District No. 26

 

Perry Krowne

Chino Valley Unified School
District No. 51

 

Peter Atonna

 

Sherry Brown

Prescott Unified School District No. 1

 

Tina Seeley

 

Dwight Jaeger

 

Scott Hicks

 

Dave Klever

 

 

 

Sedona-Oak Creek Joint
Unified School District No. 9

 

Randy Hawley

 

Heather Hermen

 

Hillary Hirche

Yavapai College: District #2

 

Deb McCasland

 

Walter Nagy

The Committee for Good Schools

Document Filing Year Form Type Report Period
2015 Termination Statement N/A
2015 Campaign Finance Report November Post-Election Report
2015 Campaign Finance Report November Pre-Election Report
2015 Statement of Organization
(Amended)
N/A
2015 Statement of Organization N/A

Clarkdale-Jerome School Override Committee

Document Filing Year Form Type Report Period
2015 Political Committee Termination Statement N/A
2015 $500 Threshold Exemption Statement N/A

Just Say No to PUSD Bond & Override

Document Filing Year Form Type Report Period
2014 Termination Statement June
2014 Campaign Finance Report June Election Report
2013 Termination Statement November
2013 Contribution Statement November
2013 Campaign Finance Report November Post Election Report
2013 Campaign Finance Report November Pre-Election Report
2013 Amended Statement of Organization October
2013 August Pre-Election Report
2013 Statement of Organization N/A

Partners in Education

Document Filing Year Form Type Report Period
2017 Campaign Finance Third Quarter Report
2017 Campaign Finance Second Quarter Report
2017 Campaign Finance First Quarter Report
2016 No Activity Statement Post-Primary Report
2016 No Activity Statement August Pre-Election Report
2016 No Activity Statement June 30th Report
2016 Campaign Finance Report January 31st  Report
2015 Campaign Finance Report November Post-Election Report
2015 Campaign Finance Report November Pre-Election Report
2015 Campaign Finance Report August Post-Election Report
2015 Campaign Finance Report August Pre-Election Report
2015 Statement of Organization (Amended) July
2015 No Activity Statement May Post-Election Report
2015 No Activity Statement May Pre-Election Report
2015 No Activity Statement March Post Election Report
2015 No Activity Statement March Pre-Election Report
2015 Campaign Finance Report Amended January Post General Report
2015 Campaign Finance Report Amended January 31 Report
2015 Campaign Finance Report January 31 Report
2014 Campaign Finance Report November Post-General Report
2014 Campaign Finance Report October Pre-General Report
2014 Campaign Finance Report September Post-Primary Report
2014 Campaign Finance Report August Pre-Primary Report
2014 Statement of Organization (Amended) August
2014 Campaign Finance Report June Report
2014 Campaign Finance Report January Report
2013 Campaign Finance Report November Post-Election Report
2013 Campaign Finance Report November Pre-Election Report
2013 Statement of Organization August
2013 No Activity Statement August Post-Election Report
2013 No Activity Statement August Pre-Election Report
2013 No Activity Statement May Post-Election Report
2013 No Activity Statement May Pre-Election Report
2013 No Activity Statement March Post-Election Report
2013 No Activity Statement March Pre-Election Report
2013 No Activity Statement January 31 Report
2012 No Activity Statement June 30 Report
2012 No Activity Statement January 31 Report
2012 No Activity Statement Post-General Election Report
2012 No Activity Statement Post-Primary Election Report
2012 No Activity Statement Pre-General Election Report
2012 No Activity Statement Pre-Primary Election Report
2011 No Activity Statement November Post-Election Report
2011 No Activity Statement November Pre-Election Report
2011 No Activity Statement August Post-Election Report
2011 No Activity Statement August Pre-Election Report
2010 Campaign Finance Report June 30 Report
2010 Campaign Finance Report January 31 Report
2009 Campaign Finance Report November Post-Election Report
2009 Campaign Finance Report November Pre-Election Report
2009 Campaign Finance Report August Post-Election Report
2009 Campaign Finance Report August Pre-Election Report
2009 Campaign Finance Report May Post-Election Report

Chino Valley School Bond Committee

Document Filing Year Form Type Report Period
2014 Termination Statement June Report
2014 Campaign Finance Report June Report
2014 Campaign Finance Report January Report
2013 Campaign Finance Report November Post-Election Report
2013 Campaign Finance Report November Pre-Election Report
2013 Contributions and Expenditures July/Aug/Sep
2013 Campaign Finance Report August Post-Election Report
2013 Campaign Finance Report August Pre-Election Report
2013 Statement of Organization N/A
       
       

YES for Sedona Schools

Document Filing Year Form Type Report Period
2013 Termination Statement November
2013 Campaign Finance Report November-Post Election Statement
2013 Campaign Finance Report November Pre-Election Report
2013 Campaign Finance Report August Post-Election Report
2013 Campaign Finance Report August Pre-Election Report
2013 No Activity Statement May Post-Election Report
2013 No Activity Statement May Pre-Election Report
2013 No Activity Statement March Post-Election Report
2013 No Activity Statement March Pre-Election Report
2013 No Activity Statement January 31 Report
2012 No Activity Statement Post-General Election Report
2012 No Activity Statement Post-Primary Election Report
2012 No Activity Statement Pre-General Election Report
2012 No Activity Statement Pre-Primary Election Report
2012 Statement of Organization N/A

YES YES for Prescott Education

Document Filing Year Form Type Report Period
       
2016 Campaign Finance Report January 31st Report-Amended
2016 Campaign Finance Report January 31st Report
2016 Campaign Finance Report Termination statement
2015 Campaign Finance Report November Post-Election Report- Amended
2015 Campaign Finance Report November Post-Election Report
2015 Campaign Finance Report November Pre-Election Report
2015 Campaign Finance Report November Pre-Election Report- Amended
2015 Campaign Finance Report August Post-Election Report- Amended
2015 Campaign Finance Report August Post-Election Report
2015 Campaign Finance Report Pre-Primary Report
2015 Statement of Organization (Amended) N/A
2015 No Activity Statement Post-May Report
2015 No Activity Statement Pre-May Report
2015 Campaign Finance Report Post-March Report
2015 Campaign Finance Report Pre-March Report Revised
2015 Campaign Finance Report Pre-March Report
2015 Campaign Finance Report January 31st Report
2014 Campaign Finance Report Post-General Report
2014 Campaign Finance Report Pre-General Report
2014 Campaign Finance Report Post-Primary Report
2014 No Activity Statement Pre-Primary Report
2014 Statement of Organization (Amended)  N/A
2014 Campaign Finance Report June 30th Report
2014 Campaign Finance Report January 31st Post-General Election Report
2014 Campaign Finance Report January 31st Report
2013 Statement of Organization (Amended) N/A
2013 Campaign Finance Report November Post-Election Report
2013 Campaign Finance Report November Pre-Election Report
2013 PUSD Expenditures  
2013 Campaign Finance Report August Post-Election Report
2013 Contributions  
2013 Campaign Finance Report August Pre-Election Report
2013 Statement of Organization N/A
       

YES for Humboldt Schools

Document Filing Year Form Type Report Period
 2016 No Activity Statement Pre-General Election Report
 2016  No Activity Statement  August Post-Primary Report
 2016  No Activity Statement  August Pre-Primary Report
2016 Campaign Finance Report June 30th Report
2016 Campaign Finance Report January 31st Report
2015 Campaign Finance Report November Post-Election Report
2015 Campaign Finance Report November Pre-Election Report
2015 Campaign Finance Report August Post-Primary Report
2015 Campaign Finance Report August Pre-Primary Report
2015 Campaign Finance Report Post-May Report
2015 Campaign Finance Report Pre-May Report
2015 Campaign Finance Report Post -March Report
2015 Campaign Finance Report Pre-March Report
2015 Campaign Finance Report January 31st Report
2014 Campaign Finance Report November Post-General Report
2014 Campaign Finance Report October Pre-General Report
2014 Campaign Finance Report September Post-Primary Report
2014 Campaign Finance Report August Pre-Primary Report
2014 Campaign Finance Report June 30th
2014 Campaign Finance Report January 31st Report
2013 Campaign Finance Report November Post Election Report
2013 Campaign Finance Report August Post Election Report
2013 Statement of Organization N/A